Small Business Guide to Buying Office Furniture

Because moving offices should be something to look forward to… Build Your Perfect Workplace

(10-day move-in / 30-day move-in / 90-day move-in available)

Table of Contents:
1. Introduction
2. What to Look for When Buying Office Furniture
3. Key Questions to Ask Vendors
4. Timeline Considerations
5. Breaking Down the Costs: Furniture and Installation
6. Conclusion and Recommendations

1. Introduction
Purchasing office furniture is a significant decision that can greatly impact the comfort, productivity, and aesthetics of your workplace. Making the right choice requires careful consideration of factors like ergonomics, design, space optimization, and budget. This white paper aims to guide businesses through the intricacies of the procurement process.

2. What to Look for When Buying Office Furniture
a. Ergonomics: Invest in chairs, desks, and other furniture that support good
posture and reduce strain.
b. Durability and Quality: Opt for sturdy materials that can withstand regular use
without wearing out quickly. Warranties matter.
c. Aesthetics: The design should resonate with your brand image and foster a
pleasant working atmosphere.
d. Space Optimization: Modular furniture or pieces that offer storage solutions
can help in maximizing space.
e. Adaptability: As businesses grow, furniture needs might change. It’s beneficial
to have items that can be adjusted or reconfigured.
f. Environmental Impact: Consider the ecological footprint; furniture made from
sustainable materials is a plus. Note: Used is not usually cheaper than new.
Phone: (602) 361-5186 Email:

3. Key Questions to Ask Vendors

1. Materials and Origin: What materials are used, and where are they
sourced from?
2. Warranty and Service: What kind of warranty is offered, and what does it cover? Look for 5-10 year warranties.
3. Customization: Can pieces be tailored to specific sizes or finishes?
4. Testimonials and References: Are there other businesses that can vouch for the quality and service?
5. Delivery and Installation: Are these services included in the price? If not, what are the additional charges? Include this charge if shopping.
4. Timeline Considerations:
a. Planning Phase (1-2 weeks): Understand your needs, gather your floor plan, measure spaces, and research potential vendors.
b. Selection and Purchase (1-4 weeks): After shortlisting vendors, visit showrooms or request samples. Once a decision is made, place the order.
c. Delivery and Installation (2-8 weeks): Depending on the vendor and customization requirements, this period can vary. Factor in potential delays.
d. Buffer Period (1-2 weeks): Allow for unforeseen challenges like shipping delays or installation hiccups.
5. Breaking Down the Costs: Furniture and Installation
a. Furniture Costs:
• Desks: $400 – $2000+ depending on the material, design, and brand.
• Chairs: $200 – $1000+ ranging from basic to high-end ergonomic designs.
• Storage Solutions: $250 – $2000+ depending on size, material, and functionality.
• Conference Tables: $2,000 – $10,000+ based on size, material, and features

b. Installation Costs:
• Basic Assembly: $50 – $100 per piece.
• Complex : $100 – $500+ for items requiring electrical setup, wall-mounting, or specialized configuration.
• Bulk Discounts: Some vendors offer discounted installation for large orders.
c. Additional Costs:
• Delivery: Some vendors provide free delivery, while others may charge based on distance or order size.
• Maintenance: Protect your investment with periodic maintenance. Consider extended warranties or service packages.
6. Conclusion and Recommendations
When investing in office furniture, focus on long-term value rather than short-term savings. Prioritize ergonomics and durability to ensure a comfortable and productive workspace. By thoroughly vetting vendors and understanding the full spectrum of costs involved, businesses can make informed decisions that serve them well for years to come. For those looking for swift solutions without  compromising on quality or budget, consider partnering with Interior Avenue.

Renowned for their fast service and affordable options, they provide an array of office furniture tailored to modern business needs.
We hope this white paper offers clarity and guidance in your office furniture procurement process. Making the right choice can lead to a vibrant, efficient, and comfortable workspace, promoting well-being and productivity among employees.

No Furniture? We can help you move…

Born in response to the hybrid office, INTERIOR AVENUE serves to deliver distinctive spaces to all. We aim to simplify lives through installing design. To accomplish this, we use our knowledge of real estate, interior design, manufacturing, procurement, and logistics.
We’re moving gurus committed to making the relocation process as simple as possible, working hard to ensure your office space is move-in ready on time, every time.
We design and build beautiful workspaces, listening to what our customers like and don’t like in order to transform empty offices into places our customers love to work and live life in.
We are dedicated to ensuring our furnishings and décor are top-notch. Our high standards show up in every single office we outfit—so our customers know they’re getting an outstanding experience, every time.
Dream workplaces are our business, no detail is too small when it comes to welcoming you to your workspace.
We love the planet and are committed to making moving less wasteful. We can help you recycle or donate any of the belongings you want to rid of before moving into your next workspace.

Interior Avenue’s Project Roadmap is a turnkey workplace solution for teams of 5 to 200+ employees—bundling real estate and furniture to give you a simple move-in and monthly terms.

We believe every business is unique. An Interior Avenue Project Roadmap is a tailored solution that not only addresses your company’s immediate needs but will also fulfill your business’s future needs.


1. a method worked out in advance for achieving a smooth and seamless experience.
Synonyms: arrangement, blueprint, design, game plan, ground plan, master plan, project, strategy, system

The Project Roadmap is an easy 3 step process to help you create that perfect space for your business.

1. Ideation and Vision

You will sit with our team and select the look and feel of your desired space. We will show you other projects and take those ideas and implement them into your design. After an hour, we send you home and get working on your workspace.

2. Space Planning, Layouts, 3D renderings, Specifications, and Review

After a few days, we will have you back for a design review. This will include specifications, renderings, and layouts for your review. We can tweak and adjust ideas to your desire. Once changes are made, you decide how to proceed.

3. Procurement and bidding

This is where we work with your desired service provider. If you do not have a service provider, we can send the package out to bid (3-5 Service Providers) to secure the best price on your project. This bidding process will include project management, procurement, and installation.

4. Purchase or Monthly Subscription

Why spend your valuable capital all on furnishings?

Take a $50,000-$100,000 purchase and go the subscription route of $1,000-$2,000 a month.

Keep your capital for more important uses.